Email Archiving

This category includes the latest news on email archiving solutions, new legislation relating to the storage of email and tips and advice on implementing and maintaining email archives.

Email archiving is a method of preserving emails and storing messages securely. An email archive allows employees to keep their inboxes and email account folders clear. Archives can be stored locally or on an email server, although many organizations use a cloud-based service for archiving old messages. A cloud-based archive means less storage space is required on already overburdened mail servers.

In contrast to backups, email archives are searchable, allowing messages to be quickly retrieved when needed. Not only does this allow accidentally deleted messages to be quickly found and restored, it means messages can be easily located in the event of a compliance audit, legal discovery or freedom of information request.

Federal and state laws require organizations to keep all email correspondence for several years. For many medium to large enterprises, that means hundreds of millions of emails need to be stored. Securely storing those emails in the cloud reduces hardware requirements, slashing the costs of email storage.

An effective email archiving solution is also a necessity for businesses who collect, use, share or store the personal data of EU citizens due to the enactment of the EU´s General Data Protection Regulation (GDPR). An effective email archiving solution helps businesses  comply with the requirements for the security of access control, auditing and encryption. It can also facilitate quick and effortless responses to data access and erasure requests.

In addition to storing messages, archives can store email attachments, calendars, pst files, contacts, notes and instant messages, which can all be recalled and accessed quickly and easily via search UI.

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