Email Archiving

Email archiving offers several key benefits over email backups. In contrast to a backup, an email archive is a searchable database of old emails that no longer need to be accessed regularly, but cannot be deleted due to email retention laws.

Email archives can be quickly searched and allow single or groups of emails to be quickly retrieved. If a freedom of information request or a legal discovery request is received, finding all relevant emails in a backup could take days or weeks. With email archiving, they can be quickly recalled.

The same applies when access requests or erasure requests are received under the EU´s General Data Protection Regulation (GDPR). As well as helping manage requests efficiently, an email archiving solution helps businesses comply with GDPR encryption, data storage and access control regulations.

While it is possible to store an email archive locally or on a mail server, many companies are taking advantage of the cloud and are storing their archives with a solution provider. Cloud-based services do not require any server space for storage, reducing hardware and maintenance costs.

This category contains the latest news and advice on email archiving, including new legislation and industry-specific news on email retention and information on cloud-based archiving services.

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