Many businesses want to block websites at work and exercise greater control over employee internet access. Acceptable internet usage policies can be developed and employees told what content they are allowed to access at work, but there are always some employees that will ignore the rules.
In some cases, policy violations may warrant instant dismissal or other disciplinary action, which takes HR staff away from other important duties. If staff are fired, replacements must be found, trained, and brought up to speed, and the productivity losses that result can be considerable.
The Dangers of Unfettered Internet Access
Before explaining how to block websites at work, it is worthwhile explaining the problems that can arise from the failure to exert control over the content that can be accessed through wired and wireless networks.
While extreme cases of internet abuse need to be tackled through HR, low level internet abuse can also be a problem. Any time an employee accesses a website for personal reasons, it is time that is not being spent on work duties. Checking emails or quickly visiting a social media website is unlikely to have a major impact on productivity, but when cyber-slacking increases its effect can certainly be felt. If all employees spent 30 minutes a day on personal internet use, the productivity losses would be be considerable – A business with 100 workers would lose 50 hours of working time a day, or 1,100 hours a month!
In addition to lost opportunities, internet use carries a risk. Casual surfing of the internet by employees increases the probability of users encountering malware. The accessing of personal webmail at work could easily result in a malware infection on a work device, as personal mail accounts are not protected by the filtering controls of an organization’s email security gateway. If illegal activities are taking place at work, the legal ramifications can be considerable. It will be the business that is liable in many cases, rather than the individual employee.
The easiest solution is for businesses to enforce their acceptable internet usage policies and simply block websites at work that are not required for normal working duties. Preventing end users from visiting certain categories of web content – social media websites, gaming and gambling websites, dating sites, adult content, and other NSFW web content – is the easiest solution.
Even legitimate use of the internet for work purposes carries risks. There has been a major increase in phishing attacks on businesses in recent years and mitigating attacks can prove incredibly costly. Technical solutions that are used to block websites at work to prevent cyber-slacking can also be configured to block access to phishing websites and prevent malware and ransomware downloads.
The Easy Way to Block Websites at Work
The easiest way to block websites in the workplace is to use a web filtering solution. This could be a physical appliance through which all internet traffic is routed, a virtual appliance installed on your existing hardware, or a cloud-based solution. The latter is a popular solution for SMBs as the cost of implementation is minimal and the web filter can be set up in a matter of minutes. All that is required is to make a simple change to point the DNS to the cloud web-filter and all traffic will be routed though the solution.
Not all businesses need to exercise the same controls over internet content, so granular controls are essential. With a cloud-based web filter such as WebTitan, it is easy to block websites at work. The administrator simply logs into the administration panel using a web browser and clicks on the checkboxes of content that they want the filter to block. Blocking adult entertainment, gambling, gaming, dating, and social media by category is common. WebTitan also allows controls to implemented by keyword, through the use of blacklists, or through keyword scoring.
It is not practical to apply the same settings across the board for all employees. The marketing department, for instance, will need access to social media networks when other employees may not. With WebTitan, filtering controls can easily be set at the organization level, by user group, or for individuals. Time-based filters can also be applied to allow controls to be eased outside of standard working hours, if required.
With WebTitan Cloud you can control the internet and block threats no matter where your users access the internet. WebTitan Cloud works for users both on and off the network, so you can protect office workers and employees working remotely using the same solution.
Further Information on Blocking Websites in the Workplace
If you would like further information on how you can selectively block websites at work and take control over the content that your employees can access, speak to TitanHQ today.
Our friendly and knowledgeable sales team will be able to answer all your questions, explain in detail how WebTitan works, and suggest the best deployment option to suit your needs.
After learning about the best setup to suit your business, you can schedule a product demonstration and/or start a free trial to see WebTitan in action.
In 20 minutes your content control issues could be solved and you could be filtering the internet and blocking access to unsuitable, unsavory, and harmful web content.
The Easy Way to Block Websites at Work and Control Employee Internet Access FAQ
What is DNS Filtering?
DNS content filtering takes place at the DNS lookup stage of a web request when the URL is checked to find its corresponding IP address. The request is processed via the web filtering service provider and the IP address will only be returned if the web resource does not violate administrator-defined policies. Filtering takes place without any content being downloaded and there is no latency.
Can I block Facebook Messenger without blocking access to Facebook?
With WebTitan it is easy to prevent employees from using Facebook Messenger at work without blocking access to the entire Facebook website. The process takes just a few seconds. Just open the WebTitan Cloud administration panel, select Filtering URL keywords, and add in two blacklisted keywords, as detailed on this page.
Is it difficult to block websites in the workplace?
Category-based web filtering makes content control simple. You simply access your cloud administration panel, navigate to category controls, and you can restrict access to 53 different categories of website using the checkbox options. Apply those changes and all websites in those categories will be blocked. You can also create your own custom categories.
Can web filters be bypassed by employees?
It is possible to set up controls to make it difficult to bypass web filtering controls, such as blocking proxies and access to anonymizer websites. These controls will be sufficient to prevent users from bypassing filtering controls. However, you should also lockdown your DNS settings to prevent users from manually changing the DNS settings to bypass the filtering controls.
Can I view user internet activity in real time?
You may want to retrospectively investigate employee internet activity or check the URLs that are actively being viewed. With WebTitan you can do both with a few clicks of the mouse. All information is easily accessible and can be viewed and exported with the click of a mouse.